CITY GOVERNMENT OF SURIGAO

the city of island adventures

City Hall

Pursuant to Republic Act No. 6134, Surigao was converted to a chartered city on August 31, 1970 with Pedro Espina as its first city mayor.

Zaragoza Rock Formations

Unique rock formations approximately 20 feet high stands out against a backdrop of dense coconut trees and nipa palms ( Nypa fruticans) and covers an area of one hectare.

Basul Island

A tiny island at the entrance of Hinituan Channel with fine white sand mixed with assorted shells rims.

Ipil-Mabua Pebble Beach

A contiguous layer gray of pebbles.

Birok Islet Coral Reef

A small shell beach surrounded by vast mangroves and close to a reef.

Silop Cave

Stalagmites and stalactites dominate the chambers, accessible through its twelve entrances. It is approximately 7 kilometers from the city proper.

San Pedro Cantiasay Footbridge

This wooden footbridge is among the country's longest at 391 meters, connecting Sibale and Nonoc Islands.

Civil Registry

1. REQUESTING A CERTIFIED COPY OF BIRTH, MARRIAGE, DEATH AND OTHER CIVIL REGISTRY DOCUMENTS.

 

About the Service: Civil Registry documents such as birth, marriage, death certificates and other civil registry documents may be availed of by securing a certified transcript or photocopy from the Civil Registrar’s Office.

 

Fee(s):

 

- Birth Certificate Fee               - P 100.00/copy

- Marriage Certificate Fee          -    100.00/copy

- Death Certificate Fee             -    100.00/copy

- Legal Instruments                  -    100.00/copy

- Research fee                         -    100.00/copy              

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and state request. Wait for confirmation that document is available.

15 minutes

LCR Admin. Aide

3.

Pay corresponding fee at the City Treasurer’s Office.

5 minutes

CTO Personnel

4.

Return to LCR and submit receipt. Wait for release of document.

15 minutes

LCR Admin. Aide

5.

Proceed to the Civil Registrar for signature of document.

2 minutes

Civil Registrar

 

2. REGISTRATION OF BIRTH AND MARRIAGE CERTIFICATE

 

About the Service: Republic Act No. 3753 mandates the establishment of a civil registrar in the Philippines where acts, events, legal instruments and court decrees concerning the civil status of persons shall be recorded.

 

The birth of a child, being a vital event for a person, must be registered within 30 days from the time of birth at the Office of the Civil Registrar of the city/municipality where the birth occurred.

 

For ordinary marriages, the time for submission of the Certificate of Marriage is 15 days following the solemnization of the marriage. For marriage exempt from the license requirement, the prescribed period is 30 days.

 

Requirement(s): Certificate of Live Birth (COLB) or Marriage Contract

 

Fee(s): None

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement. Wait for release of certificate.

15 minutes

LCR Admin. Aide

3.

Bring examined certificate to the Civil Registrar for signing.

3 minutes

Civil Registrar

4.

Return certificate to previous section for registration. Wait for release.

10 minutes

LCR Admin. Aide

 

3. REGISTRATION OF DEATH CERTIFICATES

 

About the Service: The spouse or nearest relative who has knowledge of the death of a person- who died without medical assistance - must report the same within 48 hours.

 

The City Health Office examines the cause of death, signs the death certificate, and directs the registration of the death certificate with the Office of the Civil Registrar within the reglamentary period of 30 days.

 

Requirement(s):

 

- Death Certificate

- Barangay Certificate (for death occurring outside hospitals or clinics or with physicians)

 

Fee(s):

 

- Burial permit fee     - P 50.00

- Transfer of Cadaver -  100.00

- Exhumation Permit  -  100.00

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement. Wait for release of certificate.

15 minutes

LCR Admin. Aide

3.

For Deaths which is Inside an Health Institution:

- Go to the attending physician for his/her certification or signature

 

For Deaths which is outside an Health Institution:

- Go to the City Health Office Physician for his/her certification or signature

-

 

 

 

 

2 minutes

City Health Officer

4.

Go to the funeral establishment for certification or signature of embalmer who undertook the embalming procedure

-

-

5.

Bring certificate to the City Health Medical Officer for review and signature

5 minutes

CHO Medical Officer

6.

Bring examined certificate to the Civil Registrar for signing.

3 minutes

Civil Registrar

7.

Return certificate to previous section for registration. Wait for release.

10 minutes

LCR Admin. Aide

 

4. REGISTRATION OF COURT ORDERS/ DECREES AND REQUEST FOR ANNOTATED RECORD

 

About the Service: Like other civil registry documents, court decrees concerning the status of a person must be registered in the Civil Registrar’s Office where the court is functioning, within ten (10) days after the decree/order has become final.

 

The following are registrable court decrees:

 

- Decree of Legal Separation

- Declaration of Nullity of Marriage

- Court decisions or orders to correct or change entries in any certificate of birth, marriage or death

- Declaration of Presumptive Death

- Repatriation or voluntary renunciation of citizenship

- Court decision recognizing or acknowledging natural children or impugning or denying such recognition or acknowledgment

- Judicial determination of maternity affiliation

- Aliases

 

Requirement(s):

 

- Original/Certified photocopy of the court order

- Certificate of finality

- Certificate of court registration issued by the concerned Municipality/City Civil Registrar where the court order was issued

 

Fee(s):

 

- Annulment                                           -          P1,000.00

- Adoption                                              -              500.00

- Correction                                            -              200.00

- Certified True Copy of Court Order          -              200.00

- Certified True Copy of Annotated Record  -              200.00

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement for examination.  Wait for release.

5 minutes

LCR Admin. Aide

3.

Pay corresponding fees at the City Treasurer’s Officer. 

5 minutes

CTO Personnel

4.

Secure 5 photocopies of requirements.

 

Note: Step 4 is required for clients securing Security Papers (SecPa) from the National Statistics Office

-

-

5.

Return to LCR and submit receipt and requirements.

1 minute

LCR Admin Aide

6.

Wait for release of annotated documents.

5 minutes

LCR Admin Aide

7.

Bring documents to Civil Registrar for review and signing.

5 minutes

Civil Registrar

8.

Return documents to previous section for registration of documents. Wait for release.

5 minutes

LCR Admin. Aide

5. REGISTRATION OF LEGAL INSTRUMENTS 

 

About the Service: As a general rule, all legal instruments concerning registry documents must be registered in the civil registry of the place where they were executed. The following, however, may be registered in the following places:

 

- Affidavit of Reappearance – where the parties to the subsequent marriage are residing

- Marriage Settlement – where the marriage was recorded

- Admission of Paternity and Acknowledgement; Legitimation; Voluntary Emancipation of Minor; Authorization or Ratification of Artificial Insemination – where the birth of the child was recorded

 

Not falling under the aforementioned exceptions are the following registrable instruments:

 

- Acknowledgement

- Acquisition of Citizenship

- Certificate of Legal Capacity to Contract Marriage

- Option to elect Philippine Citizenship

- Partition and distribution of properties of spouses and delivery of the children’s legitimate; and

- Waiver of rights interests of absolute community

           

All legal instruments abroad shall be registered in the civil registry office of Manila

 

Fee(s):

 

- Registration Fee -  P    200.00

- Legal Capacity   -      1,000.00

- Adoption           -        500.00

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement for examination.  Wait for release.

5 minutes

LCR Admin. Aide

3.

Pay corresponding fees at the City Treasurer’s Officer. 

5 minutes

CTO Personnel

4.

Secure 5 photocopies of requirements.

 

Note: Step 4 is required for clients securing Security Papers (SecPa) from the National Statistics Office

-

-

5.

Return to LCR and submit receipt and requirements.

1 minute

LCR Admin Aide

6.

Wait for release of annotated documents.

5 minutes

LCR Admin Aide

7.

Bring documents to Marriage Section for review and signing.

5 minutes

Civil Registrar

8.

Return documents to previous section for registration of documents. Wait for release.

5 minutes

LCR Admin. Aide

 

6. APPLYING FOR LEGITIMATION OF NATURAL CHILD

 

About the Service: Legitimation is a remedy by means of which illegitimate children who where, in fact, not born in wedlock as their parents were already validly married when they were born, can acquire legitimate status.

 

Only children conceived and born outside of wedlock of parents, who- at the time of conception— were not disqualified by any legal impediment to marry, may be legitimated.

 

Legitimation of children by subsequent marriage of parents must be recorded in the civil registry office of the place where the birth was registered.

 

Requirement(s):

 

- Marriage Contract of Parents

- Birth Certificate of the child

- Joint Affidavit of Legitimation of the parents

- Affidavit of Acknowledgement of Paternity

 

Fee(s):

 

- Legitimation Fee                                                -  P 50.00

- Admission of Paternity                                        -    100.00

- Affidavit to Use the Surname of the Father (AUSF)  -    200.00

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement for examination.  Wait for release.

5 minutes

LCR Admin. Aide

3.

Pay corresponding fees at the City Treasurer’s Officer. 

5 minutes

CTO Personnel

4.

Secure 5 photocopies of requirements.

 

Note: Step 4 is required for clients securing Security Papers (SecPa) from the National Statistics Office

-

-

5.

Return to LCR and submit receipt and requirements.

1 minute

LCR Admin Aide

6.

Wait for release of annotated documents.

5 minutes

LCR Admin Aide

7.

Bring documents to Civil Registrar for review and signing.

5 minutes

Civil Registrar

8.

Return documents to previous section for registration of documents. Wait for release.

5 minutes

LCR Admin. Aide

 

7. REQUESTING ENDORSEMENT OF REGISTRY RECORDS TO THE CIVIL REGISTRAR-GENERAL

 

About the Service: As a rule, all civil registrars submit civil registry documents to the Office of the Civil Registrar-General (OCRG) through their respective National Statistics Office (NSO) Provincial Offices.

 

There are instances when the NSO National Office cannot issue pertinent documents to interested parties because records are not available in its archives; or the requested documents are still being processed by the provincial office.

 

To facilitate the issuance of requested documents, the concerned Provincial Statistics Officer (PSO) or Civil Registrar is required to submit or endorse the needed documents to the NSO.

 

Requirement(s): NSO Negative Result Certification

 

Fee(s): Depending on what type of document is being requested. Refer to Requesting a Certified Copy of Birth, Marriage, Death and other Civil Registry Documents section for the fee amount.

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; state request.

1 minute

Information Desk Officer

2.

Wait for confirmation of negative result.

15 minutes

LCR Admin Aide

3.

Pay corresponding fee at the City Treasurer’s Office.

5 minutes

CTO Personnel

4.

Return to LCR and submit official receipt. Wait for release of documents for endorsement.

30 minutes

LCR Admin Aide

5.

Bring documents for endorsement to Civil Registrar for review and signing.

5 minutes

Civil Registrar

6.

Secure photocopies of the documents

 

Note: Step 4 is required for clients securing Security Papers (SecPa) from the National Statistics Office

-

-

7.

Return documents to LCR for mailing

5 minutes

LCR Admin Aide

 

8. DELAYED REGISTRATION OF CIVIL REGISTRY RECORDS

 

About the Service: Delayed Registration of birth, marriage, death and court decrees—like ordinary registration made at the time of the event—must be filed at the Office of the Civil Registrar of the place where the event occurred, following the lapse of the reglamentary period to register.

 

Requirement(s):

 

- NSO Negative Result

- Affidavit of 2 disinterested persons

- Baptismal certificate (for registration of birth)

- School records (for registration of birth)

- Certified true copy of marriage or death certificate (for registration of marriage or death)

 

Fee(s):

 

- Regular Registration Fees plus Late Registration Fee - P 100.00

 

How to Avail of the Service? 

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement for examination. 

5 minutes

 

LCR Admin. Aide

 

3.

Pay corresponding fees at the City Treasurer’s Office

5 minutes

CTO Personnel

4.

Proceed to the Civil Registrar’s office for subscription and administering of oath.

5 minutes

Civil Registrar

5.

Return to LCR after publication period

After 10 days

LCR Admin. Aide

6.

Wait for release of registered document. Sign logbook upon release.

3 minutes

LCR Admin. Aide

 

9. APPLYING FOR MARRIAGE LICENSE 

 

About the Service: Before getting married, each of the contracting parties must file separate sworn applications for Marriage License with the proper local civil registrar of the place where either or both of the contracting parties reside.

 

Marriage license are valid in any part of the Philippines for a period of 120 days from the date of issue. They are to be deemed automatically cancelled if the contracting parties have not yet gotten married within this period.

 

Requirement(s):

 

- Certified True/Photocopy of birth certificate of applicants

- Pre-Marriage Counseling Certificate

- Parental Consent if applicant is 18 years old but below 21

- Parental Advice if applicant is 21 years old but below 25

- At least one of the contracting parties must be resident of the place where the local registry is located

- Parental Presence for applicants from 18-21 years old

- Presence of both parties

 

 Fee(s):

 

- Application Fee - P 300.00

- License Fee      -    200.00

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section and submit requirement for examination. 

5 minutes

 

LCR Admin. Aide

 

3.

Pay application fee at the City Treasurer’s Office.

5 minutes

CTO Personnel

4.

Return to LCR and submit official receipt. Ask for Marriage application document.

5 minutes

LCR Admin. Aide

5.

Proceed to the Civil Registrar for subscription of marriage application.

5 minutes

Civil Registrar

6.

Return documents to previous section in the LCR for publication.

1 minute

LCR Admin. Aide

7.

Ask for schedule of release of duly approved marriage license

1 minute

LCR Admin. Aide

8.

Return to LCR on schedule.

After 10 day publication period

LCR Admin. Aide

9.

Pay license fee at the City Treasurer’s Office.

5 minutes

CTO Personnel

10.

Submit official receipt at LCR and wait for release of duly approved marriage license.

2 minutes

LCR Admin. Aide

11.

Sign record book upon release

1 minute

LCR Admin. Aide

 

10. FILING PETITION FOR CHANGE OF FIRST NAME (CFN) OR CORRECTION OF CLERICAL ERROR (CCE)

 

About the Service: Republic Act No. 9048 authorizes the city/municipal civil registrar or the consul-general to correct a clerical or typographical error in a civil registry entry; and/or change the first name or nickname of a person in the civil register without need of a judicial order.

 

An administrative remedy in nature, it is a departure from the usual judicial process in correcting clerical errors or changing an entry in civil registry documents. It is aimed according petitioners an expeditious and cheaper way of correcting errors found in their registry records.

 

Fee(s):

 

- Filing Fee for CFN          - P 3,000.00 plus P 1,000.00 service fee for migrant petitioners

- Filing Fee for CCE          -    1,000.00 plus P 500.00 service fee for migrant petitioners

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Proceed to referred section; state concern/problem. Ask for solutions regarding concern. Ask for list of requirements for remedy considered.

30 minutes

LCR Registration Officer

3.

Return to LCR and proceed to Legal Division and submit accomplished requirements

5 minutes

LCR Admin. Aide

4.

Pay corresponding fee at the City Treasurer’s Office

5 minutes

CTO Personnel

5.

Submit official receipt to LCR. Sign petition upon issue.

20 minutes

LCR Admin. Aide

6.

Bring petition and supporting documents to Civil Registrar for subscription and administering of oath.

30 minutes

Civil Registrar

7.

Return documents to Legal Division for publication and decision.

3 minutes

LCR Admin. Aide

 

11. REGISTRATION OF FOUNDLINGS/ABANDONED CHILDREN

 

About the Service: A foundling is a deserted or abandoned infant or child- with parents, guardian, or relatives being unknown- found by another person (finder); or a child committed to an orphanage, or charitable or similar institution with unknown facts of birth or parentage.

 

The finder/charitable institution must register the foundling with the Office of the Civil Registrar within 30 days from the date of finding/commitment of the child.

 

If registration is made beyond the reglamentary period, the concerned party-registrant will be required to state a sworn statement the circumstances that caused the late reporting to the civil registrar.

 

Requirement(s):

 

- Certification issued by the concerned Barangay Captain or Police blotter/report

- Affidavit of the Finder

 

Fee(s): None

 

How to Avail of the Service?

 

FOLLOW THESE STEPS

IT WILL TAKE YOU

PLEASE APPROACH

1.

Go to the LCR information desk; ask referral to appropriate section.

1 minute

Information Desk Officer

2.

Bring issued certificate of foundling to the Civil Registrar for evaluation and approval.

5 minutes

Civil Registrar

3.

Return certificate of foundling to previous section.

1 minute

LCR Admin. Aide

4.

Sign record book upon release of your copy of the certificate.

2 minutes

LCR Admin. Aide

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